Power Addict Ben

For some time now we can call Power Automate Flows inside a Business Process Flow Stage. This is perfect for a lot of scenario’s. With this you can automate certain actions. For example we can connect to another system and update inventory. Or we can send e-mail follow-ups to other departments. Or, my favorite, we can start an Approval Flow! In this blog post I’ll share a few of my tricks.

This blog is part of a series about guiding users and teams through their work. This post is about Approval Flows inside Business Process Flows. Click here for an overview of all related post regarding Approvals inside your Business Process Flow. I also added a sample solution you can import in your own development environment so you can see the entire concept in action!

Keeping people in their flow of work by utilizing Asynchronous work or asynchronous processes is one of the key benefits for Business Process Flows. I have written down my thoughts on this subject here. Find out what asynchronous work is, how Business Process Flow can help and more advanced scenario’s.

Posted on April 21, 2022Updated on August 23, 2022

Power Apps

Prettify your BPF by adding a Code Component

By Ben den Blanken One Comment

The final part about “Task groups”, I promise! In this post I want to show you how to add Power Apps Component Framework (PCF) to a Business Process Flow field. This feature will finish my “Task Group” concept. The final step to guide our user to enter the correct task. Instead of showing a disabled “Yes / No” field inside we want to show a Checkmark Control. Adding a Code Component in BPF field is a feature that kind of flew under my radar and now it’s relatively easy to do so!

This blog is part of a series about guiding users and teams through their work. This post is part about an advanced scenario called Task Groups. Click here for an overview of all related post regarding Task Groups. I also added a sample solution you can import in your own development environment so you can see the entire concept in action!

Posted on April 7, 2022Updated on August 23, 2022

Power Apps

Set form fields required based on Business Process Flow Stage

By Ben den Blanken 2 Comments

It is imperative to guide the user through each stage of a Business Process Flow. We can set a lot of fields to required in a business process flow stage. However this does not give the best User Experience. In my previous blog I showed how we could use “Task Groups” to keep the stage clean. But now we need to guide the user what fields are required exactly on the form for this stage. This is also possible using Business Rules. Let me show you how!

Posted on March 24, 2022Updated on August 23, 2022

Power Apps

Task Groups help you guide work in Business Process Flow

By Ben den Blanken 3 Comments

Supporting business users in their work is why I get up in the morning. And in my experience it’s absolutely vital for the adoption of your apps to guide your user. One of the most important tools inside our toolbox of the Power Platform to do so, is a Business Process Flow. On top of that I like to use a concept I called “Task Groups”

Posted on January 27, 2022Updated on May 16, 2022

Power Apps, Power Automate Flow, Power Platform, Power Virtual Agent

My 7 Power Platform Picks for the wave 1 release plan

By Ben den Blanken Leave a comment

Twice a year the Power Platform team gives us insight on where they will focus on for the next 6 months. They do so in a so called release plan. This is not the same as release notes as on any given time these plans might change, post-pone or even scrapped altogether. So please always look at the actual release plan when you want to look at what’s coming!

In this post I give my 2 cents on features that caught my eye. These are not necessarily the most anticipated / shiny new feature. It might be the ones I have personally experienced as a pain point or have some more thoughts about.

a person holding a notebook — Photo by Mikael Blomkvist on Pexels.com

Posted on November 25, 2021Updated on November 17, 2022

Power Automate Flow, Power Virtual Agent

Extend Power Virtual Agent with vertical buttons and make this reusable

By Ben den Blanken 8 Comments

Sometimes you just want something different then what is possible out of the box. We have a requirement where a client wanted the choices in Power Virtual Agent presented vertically instead of horizontally. Luckily we are working on a platform which helps us achieve such requests. We use the Bot Framework Composer to create a dialog. And with some engineering we can even make such a dialog reusable for the entire bot!

With the new authoring canvas now in preview the steps below are soon no longer necessary. See how to add Vertical Buttons in this blog.

Shows the test window in Power Virtual Agent and how vertical buttons create a nicer user experience inside a chatbot dialog. — Vertical buttons make for a better user experience

Posted on May 24, 2020Updated on May 16, 2022

Power Platform

Power Platform at Microsoft Build 2020

By Ben den Blanken Leave a comment

The developer conference Microsoft Build was last week. This online only conference was a great success! The Power Platform even got a bigger stage then last year. And the story is similar as the one carried out by Scott Durow and Sara Lagerquist, #ProCodeNoCodeUnite

As I try to digest the news coming from Microsoft Build I will write down my thoughts. And let us start with the Rapid application development blogpost by Charles Lamanna. A write-up of all tools available in the Power Platform which lets you quickly build enterprise apps and automation. Not a lot of news per see, but it shows the focus the team has going into Build.

Rapid application development with the Power Platform

Describing the Power Platform as a rapid application development is something I’m used to since the XRM days. I have built a lot of solutions on Dynamics CRM which are not systems of engagement. But by using the tools available you could quickly build and add value.

Posted on May 17, 2020Updated on May 16, 2022

Power Apps, Power Automate Flow, UI Flows

Desktop UI Flows – automate your legacy applications!

By Ben den Blanken Leave a comment

Following up on my previous blog about automating web apps with UI Flows, it’s time for legacy applications. I will show you how desktop UI Flows for windows applications can automate manual entries in legacy systems.

Imagine you are a call center agent and a new customer is calling to place an order. You enter their contact information and order details in your modern CRM system. However your organization still has a legacy order delivery system. Therefore you need to enter all information regarding their order again inside that application.

This can now be automated using Power Automate UI Flows! I record a UI Flow to enter contact information into this legacy system. A regular Flow inside a model-app starts the UI Flow. After the desktop UI Flow creates the contact in the legacy system a unique identifier is created. We grab the unique identifier of the just created contact. And as a result we can add this to our contact record in the Common Data Service. Let’s check out more details.

Scenaro description of the attended UI Flow automating legacy desktop application — Attended UI Flow scenario

Posted on April 19, 2020Updated on May 16, 2022

Power Automate Flow, UI Flows

Automate web apps with UI Flows

By Ben den Blanken 2 Comments

So UI Flows for Power Automate is now general available! UI Flows is the new Robotic Processing Automation capability for Power Automate. For my talk on UI Flow during Dynamics Saturday Amsterdam I played around with the public preview. In this blog I will write about my experience automating a web app with UI Flows.

Let’s begin with a short explanation what Robotic Process Automation (or RPA) is and how it compares to Power Automate. The concept of RPA is around for some time now. RPA wants to automate user tasks just as Power Automate. However RPA does so by exactly mimicking the input done by the user. You record the mouse clicks and keyboard inputs and the robot replays those. While Power Automate is a Digital Process Automation tool who utilizes API’s wrapped in connectors to automate the tasks.

Power Automate bridges modern systems with legacy systems

Microsoft bridges the gap between RPA and Power Automate with UI Flows. UI Flows are great for automating tasks on applications where there are no API’s available. So in my company we have one such application, we use it for our time registration. As a consultant I am scheduled to work for different customers. After my working week I register the time I worked for this customer. This is a mundane and simple task which I really want to automate.

Posted on January 9, 2020Updated on May 16, 2022

Dataverse, Power Apps, Power Automate Flow

Synchronous and On-demand Flow inside Model Apps!

By Ben den Blanken Leave a comment

Let me first start of with wishing you all a happy new year. I hope you all had a lovely holiday season. I enjoyed a few days off and spent it with my family. On to the subject at hand, synchronous and On-demand Flow in Model Apps. As most of you know Microsoft prefers us using Power Automate Flow instead of Classic Workflow. However there are still some gaps in functionality between the two.

When developing solutions I follow Microsoft guidelines as much as possible. This ensures that the solution is durable and I create the least technical debt. With that in mind, I now keep away from Classic Workflow and use Flow whenever I can. Last few weeks I tried to fulfill business requirements within these restrictions.

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